January 2007 Meeting Minutes

Attendees: Dan, Debbie, Kathy, Brett, Steve

Invited Guests: Fr. Linh, Laura Hoppa (Justice and Peace), Rose Braun (Pastoral Council), Kathy Guenther

This was an important meeting to discuss launching the new site. Here was we discussed:

• The first part of the meeting was spent navigating through the new site and also demonstrating how pages can be edited and added.
• There are several changes needed to the Home Page.
• The login box should indicate that only people updating the site needs to login.
• We'll have a box on the right side of the home page to have links for Organizations and Ministries
• We'd like to have a box showing the latest three News and Notes Articles
• We'd like Brett to consider different color schemes for the new site.

Pastoral Council Agenda
November 6, 2006

Attendees:
Barb Utrata, Ann Perry, Tim Harmon, Fr. Mark Berger, Rose Braun, Steve Gross, Steve Meinhardt, Jane Mueninghoff, Bruce Simeone, Denise Kick, Barbara Torlone (scribe).

Preliminaries: The Council opened with the Pastoral Council prayer. The reflection was led by Tim Harmon. Barb will lead the reflection next month.

Agenda Items:

1) Approval of minutes from October 2nd meeting – all
Minutes were approved as written!

2) Comment Regarding Minutes Posted on Website – Tim Harmon
Tim had someone ask about why all of the minutes are not yet posted. We are glad that they are being read!

3) Pastoral Council Thank You and Well Wishes to Barbara Torlone, our departing Scribe – all
We will look at the Time and Talent sheets for a replacement.

4) Idea for Future Meeting Agendas: Invite Staff Members to Give Updates and Assistance Suggestions – Tim Harmon
· This is the true purpose of Council – to give/receive feedback from the ministries and parishioners.
· The staff member will give an overview of the general activities of the ministry and any needs or challenges. We might suggest things that need to be addressed – or better ways to do certain things.
· Kathy wants to come with new head of Finance (Al has resigned).
· Fr. Mark will discuss it at the staff meeting and invite people to come.

5) Pastoral Council Retreat Advance Planning– all
The retreat is facilitated by different people every year – the format is driven by the facilitator. It will be at Louise’s house this year. Since Louise is not here, we will discuss how we can help her next month.

6) Fr. Mark’s Comments
· 1/3 of the Dean’s terms end this December – Archdiocese consults with the parishes in the Deanery regarding the Dean candidates. There is a form that needs to be filled out.
· It is Fr. Mark’s turn to be evaluated by the Archbishop – he will use staff, pastoral council, and parishioner comments. It is a way to give feedback to the Priest. We may get letters asking us to provide input.

7) Miscellaneous
· We will come ½ hour early to the next meeting and bring food for a Christmas gathering. We will meet in the Undercroft instead at someone’s home.
· We may do a basket if there is a need.

8) Adjournment and Closing Prayer – we adjourned at 7:45!

Next Meeting: Monday, December 4, 2006 at 6:30 p.m. in Undercroft D. Everyone is to bring food for the Christmas Gathering!

12/11/2006

Attendees: Debbie, Brett, Kathy, Dan, Steve

It was a great meeting to end the year. We look forward to starting off 2007 with a big change. We are targeting January 15th for the launch of the new drupal web site as www.stjohnwc.org. Here's what we discussed:

• We need Brett to fix Daily Mass Schedule on the current web site. Steve could not find the file to change. The Drupal site has it correct.
• We need to fix Fr. Linh's email address on the web site (Steve will do this).
• We need to add a link to News and Notes to the menu.

11/13/2006

Attendees: Debbie, Steve

• Steve and Debbie reviewed the current status of the Drupal web site.
• Debbie reported that she worked with Intensity Software personnel to resolve issues with uploading the Ministers Schedule. It should be uploaded very soon. She also mentioned that PDS will be adding a new feature for a Ministers Schedule.
• We'd like Dan to try to upload the current calendar info to the Drupal web site.
• We still need Brett to focus on the new Home Page and interactive portions of the web site: News and Notes, From Father Mark, Meeting Minutes, and the Daily Readings links.

10/10/2006

Attendees: Brett, Steve

• Steve and Brett reviewed the current status of the Drupal web site and made good progress.
• Brett is going focus on the new Home Page and interactive portions of the web site: News and Notes, From Father Mark, Meeting Minutes, and the Daily Readings links. We decided to skip working on the Forums for now.
• We worked on the method for updating the Parish Calendar on the drupal site. Brett copied the current Parish Calendar html file and pasted it into the Drupal Parish Calendar page. On this page, we had disabled rich-text and turned on full HTML for the format.

9/18/2006

Attendees: Debbie, Brett, Dan, Steve

• Prior to the meeting, Greg Grewe had sent an email resigning from the committee. We thank Greg for his super work on the committee and for the parish in general. Greg will be missed. We miss him the best. 
• The Forums page on the current web site has had thousands of inappropriate messages posted. Debbie had removed the link and at the meeting, we turned off the forums. Eventually, we'll need to work with the Drupal forums.
• We had a long discussion about the organization of the new web site and decided to try to utilize books for each section in the web site instead of the "sections" that Brett had setup.

8/14/2006

Attendees: Kathy, Brett, Dan, Steve

We again worked on the new Drupal site during the meeting. First, we worked on the Communications Page.

• We showed Dan how to upload the Bulletin and created a separate Bulletin page. Dan will add the previous bulletins from 2006 and create a new page for Eagle's Wings.
• We also used the Webform content type to start to create the new Space Request Form. Dan will work to complete the form when he has time. Eventually, we need to create all of the web forms with the Webform module. If anyone wants to work on a web form, please let everyone else know.

7/10/2006

Attendees: Brett, Debbie, Steve

First, Happy Anniversary to Kathy who had an "excused" absence to celebrate with her husband.

We had a very productive meeting working through several issues on the Drupal site.

Brett has corrected the problems with the website "Theme" which controls the look and feel. The new site looks very good. He also changed the file upload limit to 10 Mb for the Committee and 5 Mb for others. This was done using Administer->Settings->Upload.

Themes are created using Style Sheets that need to be uploaded to the web site. Brett is working on the current style sheet.

Here's what we discussed:

Steve worked on the menu structure and it's now similar to the current web site menu. Doug created several pages. We added links to portions of the original site that have not yet been moved to drupal.

We missed Greg and Brett's presence at the meeting since we need to check the current status of the drupal web site and determine what work needs to be done. We discussed the plan to move to the drupal web site and determined several questions to be resolved:

1) How can we upload files greater than 1 Mb so that the Bulletin can be uploaded?

Attendees: Steve, Dan, Kathy, Doug, Brett

Here's what we discussed:

Most of the meeting involved discussing the new drupal web site. We showed Kathy and Dan how the new site works. Brett worked on an example web form to show how the forms can work. The forms can send the entered data via an email and the results are managed directly on the drupal web site and the total results can be downloaded in csv format.

Brett has created a Website Handbook under the Web Committee section to show how anyone on the Committee can create sections on the new web site.

Attendees: Brett, Debbie, Greg, Doug, Steve

We welcomed Doug Kelley to the committee. We look forward to working with him. Here's what we discussed:

There is a problem with the Calendar. The Home page no longer displays the current day's calendar items. Since we are working on moving to the drupal web site, this is a low priority to fix.

There is also a problem with the Articles tool in the CMS. Brett is going to see if we can replace the article Editor with a newer version to see if that corrects the problem.

We again spent much of the meeting working with the new web site that uses the web management tool called drupal - the new page is located at http://drupal.stjohnwc.org. We looked at the info that has been copied to the new site and discussed the different features that we are using so far. We added some new modules. We discovered that when you add a module, you need to grant access to the various roles on the drupal web site using the Administer link. We switched the directions link to point to a Google map. Eventually we should use the drupal map module.